Program & Events Coordinator

Job Description:

The ideal candidate must have a strong interest in Gwinnett County and helping business thrive in the region. You will assist, plan, coordinate, and help market all the programs in the Program & Events Department.

Job Responsibilities:

  • Managing and coordinating logistics for these programs/events including marketing and publicity duties, customer service, and selling sponsorships.
  • Maintaining relationships with vendors, local agencies and committees; submitting and managing program budgets.

Job Duties:

    • Develop, prioritize, and implement tactical project plans, including event programs, trade show activities, and meetings
    • Negotiate contracts and maintains relationships with vendors, local agencies/officials, and community committees
    • Compile estimated cost models, submits final budget, tracks budget statistics, and prepares management reports
    • Make space reservations for events/programs, and coordinate logistics associated with programs/events
    • Manage all aspects of program events including recruitment, selection, sponsorships, planning and implementing of the events
    • Assist with marketing and social media
    • Sets up meeting and event schedules, organize materials, review itineraries, and book venues and services
    • Assist in creation of internal and external promotional pieces
    • Coordinate registration and payment procedures, promotional advertising and mailings, and corporate sponsorship activities
    • Assist members in connecting Chamber members to programs, services and involvement opportunities that meet their needs
    • Prepare reports and assist with database management in WebLink
    • Organize required catering services, room and equipment setup.
    • Manage on-site staffing and registration
    • Assist in budget preparation. Assist in raising funds
    • Assist Senior Vice President of Programs & Events when required.
    • Assist with Board of Directors when needed
    • Assist with administrative needs of department
    • Assist with other program managers when required
    • Evaluate effectiveness of programs for improvement and adjust accordingly
    • Provides project status updates

Job Requirements:

  • Strong knowledge of all Microsoft Office Professional applications, mobile apps, and social media outlets
  • Established people management and interpersonal relationship-building skills with the ability to publicly speak and present comfortably
  • Must be flexible regarding job responsibilities
  • Excellent interpersonal skills
  • Ability to deal with constantly changing work demands
  • Excellent written, grammatical and oral communication skills
  • Proven ability to organize and prioritize multiple tasks simultaneously as well as manage people to effectively motivate and produce quality results: Bachelor’s Degree

All qualified applicant should submit resume and salary requirements to NO PHONE CALLS, PLEASE. The Gwinnett Chamber is EOE, a Drug-Free Workplace, and a participant in E-Verify. All employment is contingent on the successful completion of a drug screen and background check.