About the Gwinnett Chamber:
With 2,000+ member organizations, the Gwinnett Chamber serves as the collective voice of business. Success does not happen by accident. What we do makes a difference for the greater good of the community. Would you like to be a part of this circle of influence?
About the position:
The ideal candidate must have a strong interest in Gwinnett County and helping business thrive in the region. This position will plan, assist, coordinate, and help market programs in the Program & Events Department, including multiple signature events and recurring monthly events.
Responsibilities:
- Managing and coordinating logistics for these programs/events including marketing and publicity duties, customer service, and selling sponsorships.
- Maintaining relationships with vendors, local agencies and committees; submitting and managing program budgets.
- Coordinate with internal staff, members, and vendors to establish the requirements for an event and provide support throughout the planning process
- Occasional non-business hours travel and assisting at events
Duties:
- Communicate event needs with vendors, written and verbal
- Coordinate event marketing needs with marketing team via Asana program
- Organize event materials prior to event
- Assist with database management
- Prepare reports from database management software via Personify MC Trade
- Registration assistance on the day of the event
- Develop, prioritize, and implement tactical project plans, including event programs, trade show activities, and meetings
- Negotiate contracts and maintains relationships with vendors, local agencies/officials, and community committees
- Compile estimated cost models, submits final budget, track budget statistics, and prepares management reports
- Make space reservations for events/programs, and coordinate logistics associated with programs/events
- Manage all aspects of program events including recruitment, selection, sponsorships, planning and implementing of the events
- Sets up meeting and event schedules, organize materials, review itineraries, and book venues and services
- Assist in creation of internal and external promotional pieces
- Coordinate registration and payment procedures, promotional advertising and mailings, and corporate sponsorship activities
- Assist members in connecting Chamber members to programs, services and involvement opportunities that meet their needs
- Prepare reports and assist with database management
- Organize required catering services, room and equipment setup
- Manage on-site staffing and registration
- Assist in budget preparation. Assist in raising funds
- Assist Senior Vice President of Programs & Events when required
- Assist with Board of Directors when needed
- Assist with administrative needs of department
- Assist with other program managers when required
- Evaluate effectiveness of programs for improvement and adjust accordingly
- Provides project status updates
Skills and Qualifications:
- 3-5 years of business event planning experience
- Strong knowledge of all Microsoft Office Professional applications, mobile apps, and social media outlets
- Established people management and interpersonal relationship-building skills with the ability to publicly speak and present comfortably
- Must be flexible regarding job responsibilities
- Excellent interpersonal skills
- Ability to deal with constantly changing work demands
- Excellent written, grammatical and oral communication skills
- Lift +20lbs.
- Proven ability to organize and prioritize multiple tasks simultaneously as well as manage people to effectively motivate and produce quality results