Program & Events Manager | Gwinnett Chamber of Commerce

Description:

The ideal candidate must have a strong interest in Gwinnett County and helping business thrive in the region. This position will plan, assist, coordinate, and help market programs in the Program & Events Department, including multiple signature events and monthly events.

Responsibilities:

Managing and coordinating logistics for these programs/events including marketing and publicity duties, customer service, and selling sponsorships.
Maintaining relationships with vendors, local agencies and committees; submitting and managing program budgets.
Coordinate with internal staff, members, and vendors to establish the requirements for an event and provide support throughout the planning process
Occasional non-business hours travel and assisting at events

Duties:

Communicate event needs with vendors, written and verbal
Coordinate event marketing needs with marketing team via Asana program
Organize event materials prior to event
Assist with database management
Prepare reports from database management software via Personify MC Trade
Registration assistance on the day of the event
Develop, prioritize, and implement tactical project plans, including event programs, trade show activities, and meetings
Negotiate contracts and maintains relationships with vendors, local agencies/officials, and community committees
Compile estimated cost models, submits final budget, track budget statistics, and prepares management reports
Make space reservations for events/programs, and coordinate logistics associated with programs/events
Manage all aspects of program events including recruitment, selection, sponsorships, planning and implementing of the events
Sets up meeting and event schedules, organize materials, review itineraries, and book venues and services
Assist in creation of internal and external promotional pieces
Coordinate registration and payment procedures, promotional advertising and mailings, and corporate sponsorship activities
Assist members in connecting Chamber members to programs, services and involvement opportunities that meet their needs
Prepare reports and assist with database management
Organize required catering services, room and equipment setup
Manage on-site staffing and registration
Assist in budget preparation. Assist in raising funds
Assist Senior Vice President of Programs & Events when required
Assist with Board of Directors when needed
Assist with administrative needs of department
Assist with other program managers when required
Evaluate effectiveness of programs for improvement and adjust accordingly
Provides project status updates

Skills and Qualifications:

Strong knowledge of all Microsoft Office Professional applications, mobile apps, and social media outlets
Established people management and interpersonal relationship-building skills with the ability to publicly speak and present comfortably
Must be flexible regarding job responsibilities
Excellent interpersonal skills
Ability to deal with constantly changing work demands
Excellent written, grammatical and oral communication skills
Lift +20lbs.
Proven ability to organize and prioritize multiple tasks simultaneously as well as manage people to effectively motivate and produce quality results

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Today's Date:

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Are you 18 years of age or older? *

Yes

Are you legally authorized to work in the U.S.? *

Yes

Have you ever worked or attended school under another name? If so, under what name?

Position Desired

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Desired Annual Wage: *

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Full-time

Part-time

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Hours of the day you are available to work:

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Days of the week you are available to work:

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Have you ever been CONVICTED of a felony? *

Yes

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Authorization and Acknowledgements

I affirm that the information I have provided in this application is true to the best of my knowledge, information and belief, and I have not knowingly withheld any information requested. I understand that withholding or misstating any information requested in this application is grounds for rejection of my application, and that providing false or misleading information in this application is grounds for discharge. I authorize the company to verify my references, record of employment, education record, and any other information I have provided. Unless otherwise noted, I authorize the references I have listed to disclose any information related to my work record and my professional experiences with them, without giving me prior notice of such disclosure. In addition, I release the Gwinnett Chamber, my former employers and all other persons and entities, from any and all claims, demands or liabilities arising out of or in any way related to such inquiry or disclosure. I understand that if offered employment with the Gwinnett Chamber of Commerce, all employment is contingent on the successful completion of a drug screen and background check.

I authorize and acknowledge the above statement:

Yes

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